تا به حال پیش آمده که به یک ایمیل خالی خیره شده باشید و نمی دانید که چگونه رئیس خود یا آن دوست دانشگاهی خود را خطاب قرار دهید؟ همه ما آن را تجربه کرده ایم. آداب ایمیل می تواند دشوار باشد، به خصوص زمانی که در فاصله وسیع بین ارتباطات رسمی و غیررسمی پیمایش کنید.
این راهنما شما را با ده نمونه ایمیل متفاوت آشنا می کند که طیف وسیعی از موقعیت ها را، چه رسمی و چه غیررسمی، پوشش می دهد. با استفاده از این نمونه ها، ایمیل‌های واضح، مختصر و حرفه‌ای را در کمترین زمان ممکن می‌سازید!
ایمیل های رسمی در مقابل غیررسمی
لحن ایمیل خود را به عنوان یک سوئیچ کم نور در نظر بگیرید. ایمیل های رسمی با استفاده از سلام های محترمانه، جملات کامل و پرهیز از زبان عامیانه در بالاترین سطح قرار دارند. از سوی دیگر، ایمیل‌های غیررسمی مانند وقت گذرانی با یک دوست هستند – خوش‌قلب، مکالمه‌ای و پر از زبان معمولی.
در اینجا یک تفکیک سریع از تفاوت های کلیدی آورده شده است:
زبان: ایمیل‌های رسمی از واژگان حرفه‌ای استفاده می‌کنند و از انقباض یا اختصار اجتناب می‌کنند. ایمیل‌های غیررسمی لحن مکالمه‌ای آرام‌تر و راحت‌تر را به شما می‌دهند.
ساختار: ایمیل‌های رسمی معمولاً از ساختار خاصی پیروی می‌کنند: سلام، معرفی، متن، پایان و امضا. ایمیل های غیررسمی می توانند انعطاف پذیرتر باشند.
سلام: در ایمیل‌های رسمی از «نام خانوادگی آقای/خانم عزیز» یا «نام خانوادگی [عنوان] عزیز» استفاده می‌شود. ایمیل‌های غیررسمی ممکن است از «سلام [نام]» یا حتی یک «هی» ساده استفاده کنند.
5 نمونه ایمیل رسمی برای قرارهای تجاری و حرفه ای
1- درخواست شغل:
Dear [Hiring Manager name] (if available),
I am writing to express my keen interest in the [Job Title] position advertised on [Platform where you saw the ad]. With [Number] years of experience in [Your Relevant Field] and a proven track record of [List Your Achievements], I am confident I possess the skills and qualifications necessary to excel in this role.
In my previous role at [Previous Company Name], I successfully [Describe a Relevant Achievement]. I am proficient in [List Relevant Skills] and possess a strong understanding of [Industry Knowledge].
I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further in an interview. Thank you for your time and consideration.
Sincerely,
[Your Name]
2- درخواست جلسه:
Dear [Recipient Name],
I hope this email finds you well. I am writing to request a meeting to discuss [Topic of Discussion].
I believe a conversation about [Briefly Explain Why the Meeting is Important] would be beneficial for [Explain the Benefits of the Meeting].
Would [Suggest a Few Meeting Times]? I am available to meet virtually or in person, whichever is most convenient for you.
Thank you for your time and consideration.
Sincerely,
[Your Name]
3- درخواست پیگیری
Dear [Recipient Name],
I hope this email finds you well. I am following up on my previous email dated [Date of Original Email] regarding [Subject of Original Email].
I understand you may be busy, but I would appreciate any updates on [What You Need an Update On].
Thank you for your time and assistance.
Sincerely,
[Your Name]
4-ایمیل قدردانی
Dear [Recipient Name],
I am writing to express my sincere gratitude for your invaluable support on the recent [Project Name] project. Your [Specific Contribution] was instrumental in [Positive Outcome of the Contribution].
I truly appreciate your [Positive Qualities] and dedication to the team.
Thank you once again.
Sincerely,
[Your Name]
5- ایمیل استعفا
Dear [Manager Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title], effective [Your Last Day of Work].
I have accepted a new opportunity at [New Company Name] that aligns more closely with my long-term career goals.
I am grateful for the opportunity to have worked at [Company Name] for the past [Number] years. I have learned a great deal and appreciate the support and guidance I have received from you and the team.
I am committed to ensuring a smooth transition during my remaining time here. Please let me know how I can best assist in this process.
Thank you again for the opportunity. I wish you and the company all the best for continued success.
Sincerely,
[Your Name]
5 نمونه ایمیل غیررسمی برای دوستان، خانواده و آشنایان معمولی
1- احوالپرسی
Hey [Friend’s Name],
Remember that epic [Event/Trip/Inside Joke] from way back when? Feels like forever ago!
Just wanted to check in and see how you’re doing. Life’s been [Brief Description of What’s Been Happening in Your Life] on my end, but I’d love to hear all about what you’ve been up to!
Are you free for a virtual happy hour sometime soon? We could catch up, reminisce about the good ol’ days, and maybe even play some online games – remember our [Mention a Fun Online Activity You Used to Do Together]?
Let me know if you’re interested! Otherwise, shoot me back an email and fill me in on everything you’ve been missing.
Talk soon, [Your Name]
2- دعوت کردن
Hey [Friend’s Name],
How’s it going? Feeling like it’s been ages since we last caught up! Free for coffee sometime this week?
There’s this cool new place downtown called [Coffee Shop Name] I’ve been wanting to try, or we could hit our usual spot – whatever works for you!
Let me know what your schedule looks like.
Looking forward to hearing from you!
Best,
[Your Name]
3-ارسال هدیه
Hey [Friend’s Name/Family Member’s Name],
Just wanted to send you a little something to brighten your day! You’ve been [Reason Why You’re Sending a Gift/Favor], and I wanted to show my appreciation.
Check your mail soon – there should be a [Gift Description] or [Description of Favor] coming your way. Hope you like it!
Let me know if there’s anything you need on this end.
Talk soon,
[Your Name]
4- پیشنهاد کمک
Hey [Friend’s Name/Family Member’s Name],
Heard you were swamped with [Task]. Just wanted to see if there’s anything I can do to help out.
Whether it’s [Offer Specific Ways You Can Help] or just needing a distraction with [Offer Fun Activity], I’m here for you.
Let me know how things are going!
Best,
[Your Name]
5- آخرین خبرها
Hey everyone,
Just a quick update to share some exciting news! [Share Your Exciting News Briefly].
Can’t wait to tell you all more in person soon! In the meantime, how are things on your end?
Talk soon,
[Your Name]
